How is the anonymity of engagement measurements ensured?

To make the insights in the engagement reporting even more valuable, we enable the viewing of reports at the team level (soon also at the job level). By creating insights at the team level, there is a possibility of revealing too much information in some cases, which could potentially link anonymous responses back to individuals.

To prevent this, insights will only become visible once there are 5 respondents in a team. If teams are smaller than 5 people, these insights will not be visible. However, these results will still be visible in higher-level teams if there are enough respondents present.

To explain this more clearly, we will use a few examples (scenarios):

Example 1: No scores for underlying teams, but scores for higher-level team

The higher-level team X consists of 9 respondents, composed of two underlying teams:

Team A has 3 respondents.
Team B has 6 respondents.

Since team A does not reach the minimum of 5 respondents, it will not be visible. To ensure anonymity, the scores of team B will also not be displayed because it could potentially reveal the survey results of team A. The insights will only be visible for the higher-level team X, which has a total of 9 respondents.

Example 2: Scores for a part of the underlying teams

There are also cases where a higher-level team includes individual employees who are not part of another team.

The higher-level team X consists of 13 respondents, composed of:

Team A has 3 respondents.
Team B has 6 respondents.
Direct team members in team X account for 4 respondents.

In this situation, the scores for the higher-level team X will be visible because it consists of a total of 13 employees. Additionally, team B will also be visible because there are enough anonymous responses from other teams that cannot be traced back at this moment (Team A + direct team members of team X = 7 respondents).

This way, we aim to create insights at the team level while ensuring anonymity at all times.


Having anonymous conversations

We have, of course, also thought about a solution because, besides privacy, we consider meaningful conversations to be extremely important. After all, you conduct an Employee Engagement Survey because you want to know how employees experience things. It is incredibly valuable if employees not only provide a "score" but also write a comment. You really want to have a conversation with these colleagues, but you have no idea who they are.

Starting from May 26, you will be able to respond to the comments made by colleagues. This will create a chat conversation without the need for the colleague to reveal their identity completely.



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