You can prepare the evaluation conversation with your manager in Dialog. You do this by writing a self-evaluation. You send this to your manager in preparation. Your manager also writes an evaluation about you. You can discuss these during the evaluation conversation. By writing a self-evaluation, you are well prepared for the conversation.
How to access your evaluation?
Via e-mail
You will receive an announcement e-mail that it is time to write your self-evaluation in Dialog. By clicking on ‘Write you evaluation’ you will be taken directly to the evaluation form.
Via Dialog
You can also go to the evaluation in Dialog in addition to the e-mail. You do this as follows:
1. Click on ‘Me'
2. Click on ‘Evaluations'
3. Click on the evaluation you want to fill out
Writing and sending the evaluation
You can then fill out the evaluation form. On the right side of the screen, you’ll see your notes, feedback, and scores from previous evaluations, which can serve as inspiration.
Answer the questions and give a rating if necessary. If you want to finish the form later, click ‘Save as draft’ and continue later. Your supervisor will not be able to see the draft. After completing the form, send it to your manager by clicking ‘Send...’. After sending, your answers will be visible to your manager.
The form has been completed and sent: what to do next?
The way the evaluation proceeds depends on the specific process within your organisation. In general, it resembles something like this:
- Your manager fills in the form
- The evaluation conversation takes place
- Your manager and/or you make adjustments to the form based on the conversation
- Approve the evaluation
After all these steps have been carried out, the evaluation has been successfully completed. Below is a more in depth explanation of the above steps.
Manager fills in the form
You do not have to do anything for this, of course. You will receive an email notification when your manager has done so. It can be useful to take a look at what your manager has filled in before the evaluation interview, which you can then discuss in more detail during the evaluation interview.
Evaluation interview takes place
After both you and your manager have filled in the form, it is time for the evaluation interview. The support article ‘How can I use Dialog for conversations with my supervisor?’ contains some tips on how to use Dialog for a productive evaluation conversation.
Approve evaluations
This only applies if your organisation has set up that an evaluation has to be approved by you and your supervisor. The manager approves the evaluation first after the evaluation interview; you will receive an e-mail about this. Click on ‘Verify evaluation’ to access the evaluation.
Check the evaluation and click ‘ Approve’ to approve the evaluation.
If you disagree with the evaluation, click ‘Mark as seen’. In the pop-up screen, you can give the reason why you disagree with the evaluation, enter your password and click ‘Mark as seen’ to send this to your manager. Your manager will then receive a notification so you can discuss this again.
Tips for the ‘Mark as seen’ option:
- Do not use enters in the text
- Use Google Chrome to mark the evaluation as seen
- Do not use more then 300 characters